IK Systems
The Predictability Framework™
Doc. 06 / Template
- Pillar
- Predictable Execution
- Format
- Template
- Reading time
- 2 min read
Weekly leadership meeting agenda
A 60-minute agenda for the small leadership group of an owner-led service business. Same day, same time, same order, every week.
01Section
Ground rules
- Same day and time every week, in season and out. Cancelling once makes cancelling twice easy.
- Three to six people. Crew leads and function owners, not everybody.
- 60 minutes, hard stop. Anything unresolved becomes an owned action, not an extension.
- One person keeps time. It should not be the owner.
- The meeting is for decisions. Reporting that could be an email should be an email.
02Section
The agenda
| Time | Block | Purpose |
|---|---|---|
| 0-5 min | Wins | One sentence each. Sets the tone and surfaces what is working. |
| 5-15 min | Numbers | The same five to seven numbers every week. Report on or off target only — no discussion here. |
| 15-25 min | Priorities | Each quarterly priority: on track, at risk, or off track. One sentence from the owner. |
| 25-30 min | Last week's actions | Done or not done. No explanations for 'not done' at this stage. |
| 30-55 min | Issues | Pick the top three by impact and solve them properly. Do not touch the rest. |
| 55-60 min | Actions and close | Read back every action with an owner and a date. Rate the meeting 1-10. |
03Section
The numbers block
Pick five to seven numbers and do not change them mid-quarter. For most operational service companies the useful set looks like this:
- Inquiries received this week
- Proposals delivered and proposal win rate
- Signed revenue and revenue scheduled forward
- Crew utilisation or billable hours against available hours
- Jobs completed on the first visit, without a callback
- Receivables over 30 days
- Open safety or equipment issues
Each number has one named owner who reports it. If a number cannot be produced in under five minutes, either fix how it is captured or drop it.
04Section
The issues block
List every issue quickly, then rank by impact and solve only the top three. Working three issues to a real decision beats touching ten. For each one: state it in a sentence, discuss it once, decide, then assign an owner and a date.
- 01State the issue in one sentence — the actual problem, not the symptom.
- 02Let the person closest to it speak first.
- 03Decide in the room. If a decision genuinely needs information, the action is to get the information by a named date.
- 04Write the action, the owner, and the date. Read it back at the close.
Do this first
Same time, same order, hard stop at 60 minutes, and every issue ends in an owner and a date.
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